← All templates
One-page AI policy
A plain starting point for what your team can use and what it can't paste in.
How to use it
Adapt this to your company and have your legal or compliance contact review it. It's a starting point, not legal advice.
The template
HOW WE USE AI AT [COMPANY] Approved tools: [tool and plan] Questions go to: [name] ALWAYS OK - Drafting and editing with non-confidential information - Summarising public material - Brainstorming ASK FIRST - Connecting AI tools to company systems - Using AI output in customer-facing work without review - Trying a tool that isn't on the approved list NEVER - Pasting customer personal data, staff records or passwords - Pasting confidential information into unapproved tools - Using AI alone to make decisions about hiring, pay, credit or discipline YOUR RESPONSIBILITY You're responsible for anything you send or publish. Check facts, numbers and links before you use them. Tell [name] right away if sensitive data went into the wrong tool. You won't be in trouble for reporting it. Last reviewed: [date]
Making it stick
- Share it in a team meeting, and go through three real examples.
- Offer an approved tool. A ban with no alternative pushes people to personal accounts.
- Review it every six months, because tools and terms change.